people with hands gathered in the middle

For others, the idea of a huddle place brings up thoughts of sports teams and locker rooms on game day. Companies now utilize them to bring their teams together and unite them behind a common objective.

But, how do contemporary huddle spaces appear? Simply said, they’re highly efficient multipurpose rooms that may be used as both conventional workplaces and high-tech meeting spaces.

Huddle spaces, rather than segregating conference rooms, break rooms, or atriums, address all of these demands for both in-person and remote personnel.

Huddle areas are becoming more popular due to the variety of distinct advantages they provide. For starters, they make effective use of white space, which aids astute businesses in maximizing the value of high-priced office space.

Furthermore, they may be used in a variety of ways by different teams during the workweek. They may help your team concentrate on the topic at hand faster by bringing small groups of people together and providing them with all of the resources they need with fewer distractions than huge conference rooms.

However, even with all of these advantages, the question remains: what assets do huddle rooms need to be the most valuable?

How to maximize the use of huddle rooms

Don’t panic if you don’t know how to make a huddle room; you could be closer than you think. According to Wainhouse Research, there are around 50 million huddle rooms in use throughout the world.

Despite this, more than half of them lack the technology they need to operate as efficiently as they could, particularly in the case of predominantly remote workforces.

Employees will still need venues to interact and communicate, even if in-office meetings seem to be few and far between. Here’s how to create huddle rooms that accomplish that goal:

1. Investigate the use of voice activation technologies

Have you ever imagined what it would be like to have an AI personal assistant at your side during a meeting? Or being able to start a video with only a voice command?

Your huddle area becomes more convertible with voice activation technology, and these hypotheticals become reality.

If you don’t have voice activation technology, you’re out of luck. You may do it yourself or hire someone to do it for you. Our organization, for example, employs Crestron’s Voice-Activated Huddle Rooms, which provide a wide range of voice-activation capabilities.

Voice activation, in particular, allows you to make reservations for rooms in advance. It also enables you to leverage external room availability signals and remotely manage room equipment.

2. Make collaborative solutions a part of your strategy

Use top-of-the-line visual collaboration technologies in addition to voice activation to bring your huddle area to life. T1V’s ThinkHub collaboration technology allows us to connect in-office and remote colleagues whenever we want.

These technologies bring teams from all over the world together to promote cooperation and teamwork.

ThinkHub, for example, allows you to collaborate on shared documents, start projects in one area and finish them in another, and so on. From whatever angle, the goal should be to make huddle rooms seem like shared places.

Everyone should seem to be working from the same whiteboard.

3. Use various displays and sound options to inject enjoyment

You’re not only producing a better-functioning meeting room when you equip huddle spaces with the right technology; you’re also making it more entertaining and engaging. Each huddle place, for example, may have a distinct theme with numerous screens.

Companies have created huddle rooms with a “under the sea” concept. To keeping with the theme, pictures of coral reefs were merged into the table and displays.

You may even show the meeting on one screen while enticing images are shown on another. Use tabletop microphones and ceiling microphones for a more immersive sound experience.

The possibilities are unlimited, as are the methods to personalize huddle areas to make them more appealing and consistent with your brand.

As you can see, a huddle space cannot work well without the use of technology. Equip your huddle spaces with the most up-to-date collaborative and convenient solutions to create an environment where both in-office and out-of-office workers can flourish.

Thanks to Bob Marsh at Business 2 Community whose reporting provided the original basis for this story.